The proposal laid out in this report is the result of the last six months of learning and engagement. Our strategy was to publicize and educate early in the process to try to bring as many interested residents into the discussion before anything was decided, so staff could have the necessary and crucial input to present a proposal directly shaped by residents’ views—as gathered in our survey and Knowledge Series events.
Our approach acknowledged our limited capacity as our Planning division is only two people, with a limited budget. Within those constraints, as of early December 2023, our engagement stats are as follows:
- 5 public presentations and workshops with 180+ attendees and whose recordings have been viewed a combined 260+ times.
- 300+ flyers handed out at the 5 public events staff has tabled at since June 1, including Friends & Family Day and the Fall Street Faire.
- 6 presentations and discussions at regular CPDC meetings and 8 presentations and discussions at other Boards & Committees meetings.
- 758 responses to our survey that was publicized and open for 3 months.
- 8,252 households reached with our Planning division insert in the tax bill sent out in September.
- 6 different flyers sent out for our events to 5 email lists including the Town Manager Minute and the Recreation department list, containing a total of 6800+ individual emails. 5 emails specifically sent to Town Meeting members. Event info always posted on the Town website and Facebook.
- 1 project specific webpage that has been live since May with a detailed FAQ and meeting information, with 1,800+ views.
- 8,000+ households reached with our small blurb included in the December DPW newsletter.
- 40+ emails (and counting) from individuals received as public comment. Ongoing meetings and phone calls to discuss the proposal with residents.